Short rental terms

Our quote is based on the information you provided. Changes may lead to a different price. The General Rental Conditions of the Stichting Stadsschouwburg & PHIL Haarlem apply to your meeting. These have been sent to you digitally and are also available via our websites www.philzakelijk.nl and www.stadsschouwburghaarlem.nl.

We are not responsible for the operation and handling of the equipment and other materials you bring. If applicable, we request to receive the visual and/or audio media to be played at least 5 days prior to your event, so we can test and prepare them on our laptop(s). Additionally, we advise you to bring tested digital files yourself on the day for safety.

You can coordinate the delivery of your materials with us in advance, so we can inform the back door staff and email you the correct delivery details beforehand. Materials can only be left behind if this has been coordinated with us prior to the event. Otherwise, the materials must be taken away immediately after the event.

We have put your date(s) on hold for 14 calendar days and will convert this into a definite reservation as soon as the confirmation is signed by both parties and our deposit invoice is paid. 30 calendar days prior to your meeting, you must inform us of the final number of guests. You can reduce this number by up to 20% between 30 and 10 working days before, and then you can further reduce it by up to 10% between 10 and 5 working days. After that, no changes are possible.

For changes in numbers within 10 days before your meeting, the availability of goods or services cannot be guaranteed, and if applicable, extra charges will be applied. For our cancellation terms, we refer to article 13 of our General Rental Terms.

Once we have received the signed confirmation, we will send you an advance invoice for 50% of the total costs agreed upon in the confirmation. The advance invoice will be offset against the final invoice, which will be issued approximately 5 working days after your meeting. We apply a payment term of 14 days for all our invoices.

Download the General Rental Terms of Stadsschouwburg and PHIL Haarlem here.